Messages

General

To assist in planning and to satisfy contractual obligations, apart from the PANS, the following pre-arrival messages are to be sent both to Hazira Port Control and the LNG Terminal. Messages should also be copied to the ship’s agent. Should there be any changes to the foregoing which might have an impact on ETA’s, the vessels performance or cargo equipment then both Hazira Port Control and LNG Terminal are to be advised immediately. As per latest DG (Shipping) requirements, PANS also to be sent to the Indian Coast Guard

All communication shall be sent by facsimile and E-mail addressed to:

The Hazira Port Control

Fax no. +91 261 3051158,
Tel. no. +91 261 3051165
E-mail: hlpl-haz-portcontrol@shell.com

On Departure from Load Port

AA       Ship’s name and call sign

BB        Departure date and time

CC        Advise ETA and arrival draught at Hazira.

DD       Bill of Lading details and other cargo info

EE        Boil off rate

FF        Estimated time for discharge

GG       Any known deficiencies affecting port performance

During Voyage

If the ETA deviates more than 12 hours from that initially advised on departure and/or there are any changes to DD, EE or FF then Port & Terminal must be advised.

72 Hours prior to arrival

AA Ship’s name and call sign

BB Update ETA

48 Hours Prior to Arrival

AA Ship’s name and call sign

BB ETA and arrival draft

CC Estimated cargo tank temperatures and tank pressure

DD Confirm the following have been tested and/or are fully Operational:

Navigation, mooring, safety & engine systems

Cargo system & boil off control systems.

Gas detection systems

ESD system, alarms and interlocks

Cargo tank high level alarms

High & Low pressure alarms

Remotely operated valves

Cargo lines are free of oxygen

No tank leakages

If the ETA changes by more than 6 hours following the issue of the 96 hours message and before sending the 24 hour message then the revised ETA must be advised to the Port.

24 hours before arrival

AA Ship’s name and call sign

BB Confirm ETA

CC Send pratique message via ship’s agent

If the ETA changes by more than 6 hours following the issue of the 96 hours message and before sending the 24 hours message, then the revised ETA must be advised to the Port.

AA

AA Ship’s name and call sign

BB Confirm ETA

VHF contact with Hazira Port Control

VHF Contact with Hazira Port Control should be established on VHF Channel 16/69 at the earliest opportunity in order to obtain information on berthing, weather and availability of pilot.

Departure Communications

(On departure from Hazira Port)

AA Ship’s name and call sign

BB Outstanding Port Log items

Communications with VTMS Khambhat:

Attention of Ship Masters and Agents is drawn to the reporting requirements & regulations of VTMS Khambhat as promulgated in the relevant Admiralty List of Radio Stations and www.aatash.com

Attention of Ship Masters and Agents of non-LNG vessels is also drawn to www.adanihaziraport.com for additional information