Documentation

Immigration and Customs

The following documents are required by shore authorities upon arrival for Clearance of the Vessel

1 Customs Authority

• Original Last Port Clearance
• Maritime Declaration of Health
• Vaccination List
• Voyage Memo (Ports called in last 30 days or last 10 ports of call) with arrival and departure dates and security levels)
• Bill of Lading, Cargo Manifest and Transit Cargo if any
• List of Ships Stores Including Bonded Stores and Deck Store
• Personal Effects Declaration with Crew Currency
• Ships Currency Declaration
• Nil Lists (If there are no Passengers, Stowaways, Animals, Arms, Ammunitions)
• List of Narcotic Medicines
• Crew List (Name, Rank, nationality, Passport Number, Seamen book number, Date of and Place, Place of Embarkation)
• Following Statutory Certificates

1. Ship Registry Certificate,
2. ISPS Certificate
3. International Load Line Certificate
4. Cargo Ship Safety Equipment Certificate
5. Cargo Ship Radio Certificate
6. Cargo Ship Safety Construction Certificate
7. International Oil Pollution Certificate
8. Deratting Exemption Certificate

2. Quarantine Authority

At Hazira, the customs-boarding officer usually gives quarantine (Free Pratique) But if the vessel is coming from Yellow Fever area, Port Health Officer from Kandla will board the vessel.

Following set of documents are required any ways-

• Crew List
• Maritime Declaration of Health
• Vaccination List
• Deratting Certificate

3. Immigration Authority

Custom Authorities carry out the additional charge of clearing the vessel on behalf of Immigration.

For Sign on and Sign off of Foreign Nationals, 48 hours’ notice with confirmed air ticket is required. Ships Agent will have to get Landing permission from the local police.

For Indian Nationals, above is not applicable.

Documents required in case of Crew Change (Foreign or Indian national)

• Crew List
• Personal Effects Declaration
• Sign/Sign off crew passport

4. Port Authority (Hazira Port Pvt Ltd)

Following Documents required by Port Authority (can also be sent electronically) –

• Bill of Lading, Cargo Manifest, Transit Cargo List - 1 Copy
• Crew List - 1 Copy
• Following Statutory Certificates - 1 Copy each

1. Ship Registry Certificate,
2. ISPS Certificate
3. International Load line Certificate
4. Cargo Ship Safety Equipment Certificate
5. Cargo Ship Radio Certificate
6. Cargo Ship Safety Construction Certificate
7. International Oil Pollution Certificate
8. Derating Exemption Certificate

The following documents are required by the Shell Energy India LNG terminal for Cargo Clearance

• Sale and Purchase Agreement or detailed contracts

Sale and Purchase Agreement or detailed contracts

• Commercial Invoice
• Original Bill of Lading
• Certificate of Origin
• Certificate of Quality
• Certificate of Quantity
• Load Port Ullage Report (Pre and Post Loading)

Last 3 documents will require signature of independent surveyor.

Other documents will be prepared and given by importer in consultation with CHA.